Checkout and Requests

• Students must have an active Cal Poly email, username, and password to borrow materials.
• Cal Poly students may place requests directly in OneSearch. When you are signed into OneSearch, your request options will appear. These may include physical books/media, digital articles, digital book chapters, and more. If no request option appears, complete an Interlibrary Loan form.
• Due items from Cal Poly may be eligible for renewal using MyAccount in OneSearch. Interlibrary Loan items are not eligible for renewal.
• Graduating students' privileges expire three months after the end of their last registered term.

• Cal Poly faculty, staff, and emeriti must have an active Cal Poly email, username, and password to borrow materials.
• Cal Poly faculty, staff, emeritus may place requests directly in OneSearch. When you are signed into OneSearch, your request options will appear. These may include physical books/media, digital articles, digital book chapters, and more. If no request option appears, complete an Interlibrary Loan form.
• Due items from Cal Poly may be eligible for renewal using MyAccount in OneSearch. Interlibrary Loan items are not eligible for renewal.
• Other CSU faculty and staff must have a current CSU school ID card to establish an account and may borrow physical materials in person or via requests in Cal Poly's OneSearch. Interlibrary Loan for this user group is limited to physical items. These users should make digital Interlibrary Loan requests via their home campus account.

Affiliate users include Cal Poly Alumni, Sponsored Users/Research Scholars, Cuesta and Allan Hancock Students and Faculty, and Cal Poly Casual Employees.

• Physical Course Reserves are restricted to current Cal Poly students, faculty, and staff.
• Affiliates and Cal Poly Alumni with library membership may place requests directly in OneSearch. When you are signed into OneSearch, your request options will appear.
• With the exception of Cal Poly Casual Employees, Interlibrary Loan is not available to affiliates.

Cal Poly Alumni

The Cal Poly Library is happy to extend borrowing privileges for physical items to Cal Poly alumni in the San Luis Obispo and Solano areas. Patrons with Alumni accounts:

• Can come in person and checkout Cal Poly-owned physical items at the San Luis Obispo and Cal Poly Maritime locations
• Can request Cal Poly-owned physical items via OneSearch from both the San Luis Obispo and Cal Poly Maritime locations for in-person pick-up at either location
• The loan limit is 10 items at any one time

Alumni accounts do not include:

• Remote, off-campus access to library-licensed databases
• Requests for Interlibrary Loan
• A physical library card*

To get started, please email the Cal Poly Alumni Association to request and receive an alumni ID number. Then email circulation@calpoly.edu to complete the process.

*Cal Poly Library alumni accounts are created and managed entirely online.

Sponsored User/Research Scholar

Sponsored User status is managed by ITS. Work with your department/unit and ITS to establish a sponsored user status.

Cuesta and Allan Hancock Faculty/Student

Present current Cuesta or Allan Hancock ID or proof of enrollment/employment.

The Cal Poly Library is happy to extend memberships for borrowing physical items to community members in San Luis Obispo and Solano areas. There is a $60 annual fee. The Community Borrower membership allows you to borrow a maximum of ten physical items at once from the Cal Poly Library. Patrons with Community Member accounts:

• Can come in person and checkout Cal Poly-owned physical items at the San Luis Obipso and Cal Poly Maritime locations
• Can request Cal Poly-owned physical items via OneSearch from both the San Luis Obispo and Cal Poly Maritime locations for in-person pick-up at either location
• The loan limit is 10 items at any one time

Community Borrower accounts do not include:

• Remote, off-campus access to library-licensed databases
• Requests for Interlibrary Loan
• Physical Course Reserves materials
• A physical library card

To establish a Community Borrower account at Kennedy Library in San Luis Obispo, email circulation@calpoly.edu to set up an appointment. You will need to present picture ID. After preliminary registration, you will need to deliver payment to the University Cashier's Office (Building 1, room 131e) and then provide a copy of your receipt so the account can be finalized.

To establish a Community Borrower account at the Cal Poly Maritime Library email library-maritime@calpoly.edu to set up an appointment, You will need to present picture ID at the appointment. After preliminary registration, you will need to deliver payment to the Solano Campus Cashier's Office (Administration Building, room 18) and provide a copy of your receipt so the account can be finalized.

• Students only may pay their fines online using CASHNet through the Cal Poly portal.
• Patrons other than students can pay their fines by cash or check at the State Cashier (Administration Building, Room 131E). To remove a fine as quickly as possible, email an image of your receipt to circulation@calpoly.edu.

Overdue Fines

• When materials are not returned by the specified due date, overdue charges will accrue. Overdue charges and other fines are cumulative. They are not erased at the end of a term or academic year. Once your account shows charges of $10.00 or more, you will be required to pay the entire amount before renewing or checking out any materials.
• Fines may result in an academic hold placed on students’ accounts. All charges must be paid to release this hold. Failure to pay these charges may suspend borrowing privileges and delay registration.

Fine procedures for lost, damaged, or materials returned with missing components

• Patrons are responsible for returning materials they have checked out. Items must be returned in the condition they were received and include all components.
• Patrons will be billed for lost or damaged library materials, and for items returned with missing components. A notice is emailed, and library privileges are suspended until library charges are cleared. In addition, an academic hold may be placed on the records of current and former Cal Poly students. The suspension and/or hold remain in effect until all library charges are cleared.
• A patron billed for a lost or damaged item or item with missing components has several choices to clear their record:
  • Return the item or the missing components. (Let staff know that you are returning materials that have been marked lost or missing so any academic holds can be removed.)
  • Pay the replacement fee as billed.
  • Email circulation@calpoly.edu and request to purchase a replacement. If approved, when you purchase the replacement and pay a $15 processing fee, the hold will be cleared from your account.

Requests in OneSearch

• Cal Poly students, faculty, staff, emeritus, (and alumni with library membership) may place requests directly in OneSearch.
• When you are signed into OneSearch, your request options for Kennedy Library or elsewhere will appear. These may include physical books/media, digital articles, digital book chapters, and more.
• If no request option appears, you may always fill out a request for Interlibrary Loan.
• You can view and track all your requests from My Account.

Cal Poly Students, Faculty, and Staff (and Alumni with a library membership)

Remember, if no request option appears, you may always fill out a request for Interlibrary Loan.