Checkout and Requests

• Students must have an active Cal Poly email, username, and password to borrow materials.
• Kennedy Library materials will renew automatically if eligible. This does not apply to Interlibrary Loan materials.
• Cal Poly students may place requests directly in OneSearch. When you are signed into OneSearch, your request options will appear. These may include physical books/media, digital articles, digital book chapters, and more. If no request option appears, complete an Interlibrary Loan form.
• Graduating students' privileges expire three months after the graduation day of that current quarter.

• Cal Poly faculty, staff, and emeriti must have a current Cal Poly ID to borrow materials.
• Cal Poly faculty, staff, emeritus may place requests directly in OneSearch. When you are signed into OneSearch, your request options will appear. These may include physical books/media, digital articles, digital book chapters, and more. If no request option appears, complete an Interlibrary Loan form.
• Kennedy Library materials renew automatically if eligible. This does not include Interlibrary Loan materials.
• Other CSU faculty and staff must have a current CSU school ID card to establish an account and may borrow physical materials in person or via requests in Cal Poly's OneSearch. Interlibrary Loan for this user group is limited to physical items. These users should make digital Interlibrary Loan requests via their home campus account.

Affiliate users include Cal Poly Alumni, Sponsored Users/Research Scholars, and Cuesta and Allan Hancock Students and Faculty.

• Materials renew automatically if eligible.
• With the exception of Alumni, Interlibrary Loan options are not currently available to affiliates.
• Course reserves are restricted to current Cal Poly students, faculty, and staff.
• Cal Poly affiliates with library membership may place requests directly in OneSearch. When you are signed into OneSearch, your request options will appear.

Cal Poly Alumni

• We are happy to extend borrowing privileges to Cal Poly alums in the San Luis Obispo area. To get started, please email the Cal Poly Alumni Association to request and receive an alumni ID number. Then email circulation@calpoly.edu or phone Library Services at (805) 756-5760 to set an appointment to finish setting up your account. If you already have a Cal Poly Alumni Card, please present it when visiting the library.

Sponsored User/Research Scholar

• Present proof of attachment to a department at Cal Poly.

Cuesta and Allan Hancock Faculty/Student

• Present current Cuesta or Allan Hancock ID or proof of enrollment/employment.

• Membership is open to all individuals who live in San Luis Obispo County. Email circulation@calpoly.edu or phone (805) 756-5760 to make an appointment at the library for setting up an account. At the appointment, you will need to present picture ID and proof of San Luis Obispo County residency. Payment is then made at the University Cashier's Office and must be provided by check or cash. After providing a receipt, the new account will be completed.
• Materials renew automatically if eligible.
• Interlibrary Loan options for Community Membership have been suspended until further notice.
• Course reserves are restricted to current Cal Poly students, faculty, and staff.

• Students only may pay their fines online using CASHNet through the Cal Poly portal.
• Patrons other than students can pay their fines by cash or check at the State Cashier (Administration Building, Room 131E). To remove a fine as quickly as possible, email an image of your receipt to circulation@calpoly.edu.

Overdue Fines

• When materials are not returned by the specified due date, overdue charges will accrue. Overdue charges and other fines are cumulative. They are not erased at the end of a term or academic year. Once your account shows charges of $10.00 or more, you will be required to pay the entire amount before renewing or checking out any materials.
• Fines may result in an academic hold placed on students’ accounts. All charges must be paid to release this hold. Failure to pay these charges may suspend borrowing privileges and delay registration.

Fine procedures for lost, damaged, or materials returned with missing components

• Patrons are responsible for returning materials they have checked out. Items must be returned in the condition they were received and include all components.
• Patrons will be billed for lost or damaged library materials, and for items returned with missing components. A notice is emailed, and library privileges are suspended until library charges are cleared. In addition, an academic hold may be placed on the records of current and former Cal Poly students. The suspension and/or hold remain in effect until all library charges are cleared.
• A patron billed for a lost or damaged item or item with missing components has several choices to clear their record:
  • Return the item or the missing components. (Let staff know that you are returning materials that have been marked lost or missing so any academic holds can be removed.)
  • Pay the replacement fee as billed.
  • Email circulation@calpoly.edu and request to purchase a replacement. If approved, when you purchase the replacement and pay a $15 processing fee, the hold will be cleared from your account.

Requests in OneSearch

• Cal Poly students, faculty, staff, emeritus, (and alumni with library membership) may place requests directly in OneSearch.
• When you are signed into OneSearch, your request options for Kennedy Library or elsewhere will appear. These may include physical books/media, digital articles, digital book chapters, and more.
• If no request option appears, you may always fill out a request for Interlibrary Loan.
• You can view and track all your requests from My Account.

Cal Poly Students, Faculty, and Staff (and Alumni with a library membership)

Remember, if no request option appears, you may always fill out a request for Interlibrary Loan.